Finding the right solution for managing print workflow is vital for businesses that rely on a smooth and efficient printing process. Print workflow solutions not only streamline the production of printed materials but also help cut costs, improve turnaround times, and enhance overall productivity.
Choosing the best print workflow solution can be overwhelming, with so many options available on the market. In this post, we will explore the top features to look for when selecting print workflow solutions that fit your business needs.
1. Web-to-Print Capabilities:
One essential feature to consider in a print workflow solution is its ability to support web-to-print capabilities. This feature allows customers to place orders online through user-friendly web portals, reducing manual data entry and improving order accuracy. It enables seamless integration between websites and workflows, making it easier for customers to submit orders and receive instant pricing information, proofs, and notifications about their order status.
2. Automation and Integration:
Efficient automation is crucial for streamlining print workflows and reducing errors or delays caused by manual intervention. Look for a print workflow solution that seamlessly integrates with your existing systems, such as MIS (Management Information System), CRM (Customer Relationship Management), or ERP (Enterprise Resource Planning). Automation features like job submission automation, pre-flighting artwork checks, and automated positioning can significantly reduce human error while saving time and resources.
3. Customizable Workflows:
Every business has unique requirements when it comes to its printing processes. Having a customizable workflow within your print automation software allows you to tailor the system based on your specific needs rather than conforming to rigid out-of-the-box solutions offered by some vendors. Look for a flexible print workflow solution that enables you to customize order types, approval mechanisms, design templates, and set multiple routing paths based on different criteria relevant to your business.
4. Powerful Job Tracking and Reporting Tools:
Real-time visibility into job status is crucial in managing an effective print production process. A reliable print workflow solution should provide robust job tracking and reporting tools that allow you to monitor the progress of each print job from order placement to completion. The ability to track, analyze, and report on every aspect of your printing workflow empowers you to make data-driven decisions for process improvement, resource allocation, and meeting customer expectations.
5. Collaborative Proofing and Approval Processes:
An essential feature for many businesses is the ability to collaborate with clients or team members during the proofing and approval stages. Look for a print workflow solution that offers an online proofing system where you can upload artwork and invite multiple stakeholders to review and make comments. This collaborative process ensures effective feedback collection, reduces revision iterations, and expedites approvals, offering better communication between all parties involved.
6. Estimating and Costing Capabilities:
Strong estimating and costing capabilities within your print workflow software are crucial for accurately pricing jobs in a competitive marketplace while ensuring profitability. Look for a solution that enables you to generate estimates quickly based on predefined pricing structures, capture labor costs accurately, and consider different substrates or finishing options while allowing you to adjust prices based on market conditions or customer requirements.
7. Mobile Access:
In today’s fast-paced business environment, having mobile access to your print workflow solution is essential. Look for a solution that provides mobile applications or browser-based interfaces that allow you to manage print jobs remotely through smartphones or tablets. This feature gives you the flexibility to keep track of job progress, view real-time reports, and communicate with customers or team members even when you are away from your desk.
8. Scalability:
Finally, consider the scalability of the print workflow solution before making a decision. As your business grows, your printing needs may increase as well. Ensure that your chosen solution can grow with your business by handling increased volumes without compromising performance or requiring significant infrastructure upgrades.
Conclusion
Finding the right print workflow solution for your business is a crucial decision that can greatly impact your printing processes and overall efficiency. By considering the top features mentioned in this post – web-to-print capabilities, automation and integration, customizable workflows, powerful job tracking and reporting tools, collaborative proofing and approval processes, estimating and costing capabilities, mobile access, and scalability – you can make an informed choice that aligns with your specific needs.